LEXORAOne place for every translation job
From the moment a client sends a document to the moment the invoice is paid, every step happens in Lexora — with your team, your linguists and your clients each seeing exactly what they need.
Jobs and workflows
Every job has its customer, languages, deadline, files, steps and people in one record. Templates set up the steps for you.
- Workflow templates — translation, editing, proofreading, DTP, certification; one default per customer.
- Step assignments — a linguist or teammate, a due date and a cost on every step.
- Plan due dates back from the client's deadline in one click, skipping weekends.
- List, board and workload views, saved views and quick search (Ctrl + K).
- Attention flags for overdue work, missing linguists, jobs on hold and jobs waiting to be billed.
Your clients serve themselves
Give each client contact a login. Requests, approvals and downloads come into Lexora instead of your inbox.
- Request a translation — upload documents, choose languages, deadline and options (rush, certified, notarized).
- Approve quotes online with a PO number — the job starts automatically.
- Track progress and download finished files, one by one or all at once.
- See invoices with what's paid and what's still due.
- Order again or report a problem on a delivered job. Clients never see internal notes, linguists or costs.
Quotes that price themselves
Rate cards do the arithmetic, including the discount for words your translation memory already covers.
- Rate cards — standard and customer-specific; per word, page, hour or flat fee.
- Match-based pricing — your own grid for repetitions, 100% and fuzzy matches.
- Rush, discount, minimum charge and a validity date on every quote.
- Quote to job to invoice — approved lines carry straight through to billing.
Assign, track and pay
Your linguist roster, their assignments and what you owe them — without a separate spreadsheet.
- Roster with languages, specialties, certifications and rates; the right people suggested first.
- Linguist portal — their steps, files, instructions and the customer's glossary.
- Linguist invoices — they bill finished steps in a few clicks; you approve, send back or mark paid.
- Payables — what you owe each linguist, exportable to Excel.
- Reminders before a step is due, and the day after if it's late.
Invoices and payments
Bill delivered work quickly, in your company's name, and always know what's outstanding.
- Build the invoice from the approved quote, edit it, and email it to the client.
- Payment terms per customer, including paid-in-advance clients.
- QuickBooks Online (optional) — send invoices over and bring payments back.
- Monthly accounts — for ongoing clients billed once a month: log requests, check the vendor's invoice line by line, close the month.
Translation memory and glossaries
Keep every customer's translations and terminology in one place, whatever CAT tool your linguists use.
- Per-customer translation memory — import TMX, XLIFF or bilingual CSV; search it; export TMX or CSV.
- Glossaries with do-not-use terms, shown to linguists on every assignment; export CSV or TBX.
- Automatic capture from finished jobs, including Smartcat projects.
Smartcat, optional
If your team works in Smartcat, connect your own account and stop entering every job twice.
- New Smartcat projects become Lexora jobs every 15 minutes — customer, languages, deadline, words and steps.
- Progress follows as the work moves in Smartcat.
- Word analysis feeds straight into a quote.
- Off by default — Lexora works fully without it.
Know your numbers
See how the business is doing without building a report.
- Dashboard — revenue, gross margin, on-time delivery, quality issues and what customers owe.
- By month, customer and linguist, for 3, 6 or 12 months or this year.
- Quality issues logged per job and linguist, with how they were resolved.
- Morning digest for each PM: what's overdue, due today and due soon.
Security and your data
Your clients' documents deserve care. Lexora is built to keep them private.
- Every company's data is kept separate at the database level.
- Roles — administrators, project managers, accounting, linguists and clients each see only their part.
- Change history — who changed what, and when.
- Download all your data any time, as spreadsheets plus your files.